Shipping Procedures
The Shipping & Receiving section is responsible for the shipping of all out-going college packages.Shipments the college will defray cost for:
- Returning merchandise that you ordered incorrectly.
- Returning merchandise that you no longer want.
- Shipping items for repair, unless through prior agreement vendor agree to defray cost.
Step # 1
Deliver
the packages to Shipping & Receiving, (bldg # 5 on college
map), or notify Shipping & Receiving that you have a package you
need picked up for shipping. Inform Shipping & Receiving of the delivery
by date, when you want the package delivered.
Step
# 2
Provide
a complete shipping address for the addressee. The shipping address
must be a physical location. The address can not be a post office box.
The address should include but not limited to the following:
- Attention to person (and, or) name of company.
- Street address
- City, state, and zip code
- Required delivery date
- RMA# (return authorization number)
- Clearance / Authorization from Purchasing Office
Shipments the vendor will defray cost for:
- The incorrect merchandise was shipped to you.
- The items were damaged or did not operate.
Note: These shipments normally are completed via Call Tags.
Call Tags
Call
Tags are Shipping Labels mailed to you or given to driver to be place
on package being shipped out. The Purchasing Office and the vendor
must be notified in these situations. If the vendor tells you that
a Call Tag will be mailed to you, hold the package until you receive
the Call Tag. If the vendor tells you that the driver will deliver
the Call Tag, write the RMA# on the package and send it to Shipping & Receiving
for pickup. Shipping & Receiving will send you a copy of the Call
Tag or Call Tag receipt for your records.
Never
hold a package in your office if the driver will be delivering the
Call Tag.
The driver may arrive and request the package
while you are not available or off campus.
