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SGA Constitution

ARTICLE I

SECTION A
Name, Colors, and Mascot

1. The Student Government Association shall be the name of the association herein established at Pitt Community College, representing the students of Pitt Community College, and hereafter referred to as the SGA.
2. The official colors to be used to represent Pitt Community College shall be reflex blue and white.
3. The Pitt Community College mascot shall be the Bulldog.

ARTICLE II: Eligibility

All students of Pitt Community College by virtue of their registration and payment of student activity fees shall be members of the Student Government Association. All students are, therefore, subject to this constitution, its bylaws, and all other rules and/or regulations adopted.

ARTICLE III: General Assembly

SECTION A
Representative Membership

1. The Student Government Association General Assembly shall consist of a minimum of one (1) and a maximum of three (3) voting representatives from each curriculum group and/or club officially registered with the Vice President, Student Development Services.
2. Selection or election of Representatives shall be determined by each curriculum or club.

SECTION B
Responsibility/Eligibility of Representatives

1. To file his/her application with the SGA Secretary at the first scheduled meeting of the General Assembly.
2. To attend all SGA meetings (or send a designated alternate.)
3. To keep advisor and fellow students informed of SGA news and events.
4. To actively participate in SGA functions (committees, Fall Fest, Spring Fling, projects).
5. To maintain a 2.0 GPA.

SECTION C
Virtual Representative

The Student Government Association will include online students in the meetings and decision-making processes of the organization. The Virtual Student Representative shall meet the following requirements:

1. To be enrolled in at least one online curriculum class.
2. To attend SGA meetings via the internet.
3. To maintain a 2.0 GPA.
4. To serve as the liaison between the SGA and other online students.
5. To have the same voting rights as other SGA representatives.

SECTION D
Powers of the SGA

1. To make all resolutions necessary to promote the general welfare of the student body.
2. To approve by majority of members present the budget of student activity funds (not to exceed an amount announced by the Vice President for Student Development Services) for projects and activities contributing to the general welfare of the student body.
3. To provide necessary training of the Representatives and the Executive Board.
4. To remove from office an elected official of the SGA by majority vote of the Executive Board. Reasons for removal include, but not limited to, failure to perform duties, and unethical behavior.
5. To establish any committee deemed necessary to improve the performance of the SGA.

SECTION E
Meetings

1. The first SGA General Assembly shall be held no later than the last week in September.
2. The SGA shall hold no fewer than four (4) General Assembly meetings per semester.
3. The President of the SGA may call General Assembly meetings with at least seven (7) calendar days notification.
4. The source of parliamentary procedures shall be in keeping with Robert’s Rules of Order.

SECTION F
Representative Votes

1. Write-in, absentee, and proxy votes shall be accepted at the discretion of the Executive Board if they are typed and signed by both the student representative and the student’s advisor.
2. A quorum (at least one more than half the membership) must be present in order to conduct a vote.

ARTICLE IV: Leadership Team

SECTION A
Composition

The Executive Officers of the Student Government Association shall be President, Vice President, Parliamentarian, Secretary, Treasurer, and Public Information Officer and shall be referred to as the Leadership Team. In special circumstances the Leadership Team may only be comprised of the President, Vice President, and Secretary/Treasurer with the approval of the Vice President, Student Development Services. These officers, along with the advisor(s), shall form the Executive Committee of the SGA.

SECTION B
Qualifications

1. All members of the Leadership Team shall meet the following qualifications:
• maintain no less than 9 credit hours and no more than 21 credit hours during their term of office.
• have a PCC cumulative (overall) grade point average of at least 2.5.
2. The SGA Advisor(s) shall be appointed by the Vice President for Student Development Services.
3. Members running or appointed for executive office must have completed one semester at PCC prior to taking office.

SECTION C
Duties and Powers

President

1. To serve as chief executive officer of the organization.
2. To preside over General Assembly meetings and Executive Board meetings in a non-voting capacity except in the case of a tie or in cases where it will change the outcome.
3. To appoint officer(s) should a position become vacant during the academic year.
4. To establish committees necessary to carry out the activities of the SGA.
5. To represent the student body of Pitt Community College in dealing with the faculty and administration of the College and/or with personnel from other colleges.
6. To represent the SGA as an ex-officio member of the Board of Trustees of Pitt Community College.
7. To serve as an ex-officio member of all committees.
8. To attend at least 2/3 of all General Assembly and Executive Board meetings.

Vice President

1. To assume all duties of the President in his/her absence or incapacity.
2. To succeed to the office of President should that office become vacant.
3. To assist the President in representing the student body of Pitt Community College with personnel from other schools.
4. To assist the SGA President in duties when needed.
5. To serve on the Executive Board as a voting member.
6. To attend at least 2/3 of all General Assembly and Executive Board meetings.

Secretary

1. To maintain all files of the SGA.
2. To keep accurate minutes of all meetings of the SGA and of the Executive Board.
3. To appoint a replacement to record minutes of meetings in his/her absence.
4. To keep a roll of attendance at all meetings, making this roll part of the meeting minutes.
5. To handle all correspondence for the SGA.
6. To make all minutes available for the Representatives at each meeting.
7. To create an agenda representative of the desires of the Executive Board for each meeting.
8. To serve as a voting member of the Executive Board.
9. To post minutes of meetings on the web page.
10. To attend at least 2/3 of all General Assembly and Executive Board meetings.

Treasurer

1. To administer and maintain the appropriate filing and financial bookkeeping system.
2. To complete all financial documents for the SGA (i.e., petitions to travel, reimbursements, requisitions) subject to the SGA budget funds in a timely manner.
3. To obtain approval and necessary signatures from SGA officials on all financial documents.
4. To have available a financial report at every SGA General Assembly meeting.
5. To prepare an annual report on the expenditures of the SGA.
6. To serve as a voting member of the Executive Board.
7. To attend at least 2/3 of all General Assembly and Executive Board meetings.

Parliamentarian

1. To establish and maintain parliamentary order at the General Assembly meetings.
2. To oversee membership enrollment and attendance rosters.
3. To act as advisor to the Executive Board in the interpretation of the SGA Constitution and Bylaws.
4. To serve as chairperson of the Executive Board when hearing charges of censure, expulsion, or impeachment .
5. To oversee the election process of the Executive Board members.
6. To serve as a voting member of the Executive Board.
7. To attend at least 2/3 of all General Assembly and Executive Board meetings.

Public Information Officer

1. To create and post notice of meetings and other information to publicize special events.
2. To work closely with the office of the Division of Institutional Advancement in securing media coverage of events when appropriate.
3. To post notices of SGA meetings no less than five (5) calendar days in advance of the meeting.
4. To submit information for publication in the school newsletter.
5. To maintain appropriate information and documentation on all SGA activities (flyers, minutes, programs).
6. To establish and oversee a committee responsible for creating a scrapbook.
7. To serve as a voting member of the Executive Board.
8. To attend at least 2/3 of all General Assembly and Executive Board meetings.

Roles and Responsibilities of the SGA Staff Advisor

1. To be appointed by the Vice President, Student Development Services.
2. To act as advisor in matters concerning school policy.
3. To act as liaison between the SGA and the Faculty Senate of Pitt Community College.
4. To have no voting power in legislative matters and no participation in legislative debates, except in an advisory capacity.
5. To attend SGA Conferences and other events as requested by the Vice President, Student Development Services.
6. To assist with and provide technical support to the SGA.

Roles and Responsibilities of the SGA Faculty Advisor

1. To be appointed by the Vice President, Student Development Services.
2. To be compensated by the SGA for travel and travel related expenses.
3. To act as advisor in matters concerning faculty and class scheduling.
4. To act as a liaison between the SGA and the faculty of Pitt Community College.
5. To have no voting power in legislative matters and no participation in legislative debates except in an advisory capacity.
6. To travel with and attend SGA conferences when possible
7. To file all SGA travel related requests to the SGA for processing by the SGA Treasurer.

Leadership Team

1. The Leadership Team shall meet only when a majority of members and at least one advisor are present.
2. All decisions of the Leadership Team shall be decided by consensus or official vote.
3. The SGA Executive Board shall meet at least monthly or at the President’s request with at least forty-eight (48) hours notice.
4. A report of all action taken by the Executive Board will be filed in the Secretary’s minutes and will be made available to the SGA at the next meeting of the General Assembly.

ARTICLE V: Authority

SECTION A
President of Pitt Community College

1. The President of Pitt Community College shall have veto power over the Student Government Association

2. The President of Pitt Community College delegates to the Vice President for Student Development Services the supervision and administration of all SGA activities.

SECTION B
Vice President for Student Development Services

The Vice President for Student Development Services, with advice and consent of the President of Pitt Community College, may deviate from the Constitution in order that the SGA may become operational as soon as possible in a new academic year.

ARTICLE VI: Elections

SECTION A
Leadership Team

1. Candidates for President, Vice President, Secretary, and Treasurer positions shall be elected no later than four (4) weeks prior to the end of Spring Semester. All unfilled/other Executive Board officers shall be appointed within the first six (6) weeks of Fall Semester.

2. It shall be the responsibility of the candidate to file his/her name as a candidate for executive office with the staff advisor at least two weeks prior to the election date.

SECTION B
Voting for Leadership Team

1. Voting for the SGA Leadership Team is open to all students who pay student activity fees.
2. Elections of officers will be conducted electronically through the campus website.
3. In the event of a numerical tie for any office, a “run-off’ election will be held.

SECTION C
Oath of Office/Term of Office

1. The Oath of Office for the officers elected in the Spring shall be administered at the year-end social for the SGA. The executive officers shall be sworn in by the Vice President for Student Development Services or his designee.

2. Each officer is elected to office for a term of one (1) academic year and may not serve more than two (2) consecutive years.

3. Officer candidates will raise their right hand and repeat this Oath of Office:

“I, ________________, do solemnly affirm that I will execute to the best of my ability the office of ________________. I shall keep the ideals of the Student Government Association at heart, and I shall do my best to better serve my fellow students and to further the standards of my school.”

ARTICLE VII: Committees

SECTION A

1. Special (ad hoc) committees shall be appointed by the SGA president as the need arises to carry out specific tasks.

2. Committee members remain on the committee until that task is completed and a final report has been given.

3. When the committee has completed its assigned responsibility and has given its final report, the committee automatically ceases to exist.

ARTICLE VIII: Amendments

SECTION A
Amendment Process

1. Amendments to the Constitution and/or changes to the Bylaws must be requested in the form of a motion during a General Assembly Meeting and may be requested by any representative member of the SGA.

2. Amendments must be tabled for at least one (1) meeting before the SGA can act on them.

3. All amendments to the Constitution or changes in the Bylaws must be approved by a two thirds (2/3) vote of the representative members present during the General Assembly.

4. A majority of the total Representative membership must be present in order for a vote to be taken on a proposed Amendment.

ARTICLE IX: NC Comprehensive Community College Student Government Association

1. A person seeking a position on the division or state level of the N4CSGA must have been a Representative for at least one semester.

2. Any Representative seeking division and/or state positions must meet the requirements in accordance with the Constitution and Operational Guidelines of the N4CSGA.

ARTICLE X: SGA Scholarship Award

SECTION A
Leadership Team

1. The SGA President’s Scholarship, as specified in the budget, shall be awarded at the beginning of Fall Semester and at the beginning of the Spring Semester. The check will be awarded so that tuition can be paid in a timely manner. In cases where the SGA President and/or Vice President are enrolled during the Summer Semester and take an active role in the planning of summer activities, a scholarship may also be deemed appropriate by the Vice President of Student Development.

2. The Vice President, Secretary, Treasurer, Parliamentarian and Public Information Officer shall be awarded a scholarship in two parts. The first part shall be granted at the end of Fall Semester with the second part being awarded at the end of Spring Semester. This is to be used for partial tuition reimbursement.

SECTION B
SGA Outstanding Representative Service Award

The SGA Outstanding Representative Service Award shall be to recognize and encourage continued service and involvement in SGA by example. Executive officers are not eligible for this award. The SGA shall grant two (2) Outstanding Representative Service Awards per academic year (as budgeted), generally awarded in the Fall and Spring.

1. Applicants shall demonstrate an overall GPA of not less than 2.5.
2. Applicants for the SGA Outstanding Representative Award should be students who are active in SGA and who display exemplary conduct.
3. The award shall be granted only once to any Representative in any given year.
4. Nominations shall come from any Representative member or Executive officer.
5. Selection of the Outstanding Representative will be decided by the Executive Board.

ARTICLE XI: Special Funding Issues

SECTION A
Fundraising

The purpose of the Student Government Association of Pitt Community College is not to be a fundraising organization. However, in special circumstances, with the approval of the Vice President, Student Development Services, funds may be collected to help defray costs of special events or for donation to charitable causes.

SECTION B
Petty Cash

The Student Government Association, representatives, officers, or advisor(s), in the course of the Association’s business, shall not keep petty cash on hand for any reason.

SECTION C
Student Activity Committee (SAC)

Purpose: The Student Activity Committee was established to review and approve requests to fund leadership, cultural, educational, recreational, social, service and civic activities sponsored by chartered PCC student clubs and organizations and academic programs and departments. It is anticipated that a student activity committee composed of a diversity of student leader representatives will be better able to address the disbursement process to the benefit of all students.

Committee Structure: The Student Activities Committee is composed of seven members and one administrative staff person (SGA President, SGA Vice President, SGA Treasurer, four representatives from active clubs, and the Assistant Vice President of Student Services who will serve as a facilitator for process, does not vote).The Vice President of Student Development Services will identify the four clubs that will appoint a representative to serve on the committee. Appointments will be made for 2 year terms. Clubs and organizations may serve consecutive terms. The Student Activities Committee will follow guidelines for allocations as outlined by the Vice President of Student Development Services. All funding appropriations must be consistent with applicable college policies, local, state and federal laws and acceptable fiscal and accounting procedures.

Funding Requests Guidelines and Procedures: Regular funding requests are submitted two weeks after the beginning of a term. SAC will consider special or unexpected funding requests on a monthly basis (during the first week of each month).

• Funding requests for activities must be listed in priority order.
• Priority funding is given to activities that enhance student life and or improve the educational climate at the college.
• SAC funding shall be based on the merits of activities designed for and open to the entire college community.
• SAC will not fund instructional activities, religious activities, charitable causes, partisan political activities or salaries for full-time or part-time staff.
• Funds allocated by SAC may not be used to grant scholarships, purchase alcoholic beverages, pay fees or fines or purchase text books for classes.
• SAC only allocates funds on a term or semester basis. Unused funds will be returned to SAC at the end of end of each term or semester.
• SAC does not fund the total expenditures of a student organization or club. Student organizations and clubs are encouraged to seek outside sources of income (i.e. dues, sponsorship, fund raising, etc.)

Date of last revision: December 2009